Board Meetings and AGMs
Note: In order to simplify the structure, reduce costs and reflect changes in directors, Harborough Energy is in the process of closing down as a limited company – the vision and push towards increased community owned clean energy will continue through Harborough Solar One!
The Board aim to meet every couple of months to ensure progress is managed and momentum is maintained. Our meetings are open to interested parties to attend – please provide us with prior notice via our ‘Get Involved’ page.
We hold Annual General Meetings (AGMs) for:
- Harborough Energy (HE) – (Closing down)
- Harborough Solar One (HS1) – around November (open to all members)
To keep our members fully informed and as part of our long standing commitment to public transparency, here are the official minutes summarising our meetings (in reverse chronological order):
Year |
Month |
Meeting |
AGM |
Link to Minutes |
Comment |
| 2024 | February | HS1 board | 27.02.24-Board-Meeting-Minutes | ||
| 2023 | November | HS1 | Harborough Solar One Ltd AGM Minutes 22.11.23 | In person, recorded | |
| 2023 | October | HS1 board | – | 2023/11/10.10.23-Board-Meeting-Minutes | Via Video |
| 2023 | August | HS1 board | – | 2023/11/29.08.23-Board-Meeting-Minutes | Via video |
| 2023 | July | HS1 board | – | 2023/11/25.07.23-Board-Meeting-Minutes-FINAL | Via video |
| 2023 | June | HS1 board | – | 2023/11/13.06.23-Board-Meeting-Minutes-FINAL | Via video |
| 2023 | March | HS1 board | – | 2023/11/23-03-14-Board-Meeting-Minutes-FINAL | Via video |
| 2023 | January | HS1 board | – | 23-01-18-Board-Meeting-Minutes-FINAL | Via video |
| 2022 | November | HS1 board | – | 2022-11-09-Board-Meeting-Minutes-FINAL-signed | Via video |
| 2022 | November | – | HS1 | Minutes-HS1-AGM-16.11.22-FINAL | Seventh HS1 AGM |
| 2022 | November | HS1 Board | – | 2022-11-09 Minutes of meeting FINAL | Via video Link to Chairmans report |
| 2022 | September | HS1 Board | – | 2022-09-28 Minutes-of-meeting-FINAL | via video |
| 2022 | June | HS1 Board | – | HE-HS1-Minutes-14.06.22-Final | Via video |
| 2022 | May | HE -> HS1 | – | 2022-05-03-Succession-Planning-Meeting-Action-Notes | Via video |
| 2022 | March | HE Directors | – | 2022-03-22-Minutes-of-meeting-FINAL | General Meeting via video |
| 2022 | February | HE Board | – | 2022-02-22-Minutes-of-meeting-FINAL | Via video |
| – | |||||
| 2021 | December | HE Board | – | 2021-12-09-Minutes-of-meeting-Final | Via video |
| 2021 | November | – | HS1 | Minutes-HS1-AGM-17.11.21-FINAL | Sixth HS1 AGM via video |
| 2021 | October | HE Board | – | 2021-10-27-Minutes-of-meeting-FINAL | Via video |
| 2021 | October | HE Directors | – | 2021-10-26-Minutes-of-Directors-Meeting | Via video |
| 2021 | September | – | HE | 2021-09-22-HE-AGM-Minutes-FINAL | Via video |
| 2021 | September | HE Board | – | 2021-09-14-Minutes-of-meeting-Final | Via video & at NBJ |
| 2021 | May | HE Board | – | 2021-05-25-Minutes-of-meeting-FINAL | Held via video |
| 2021 | March | HE Board | – | 2021-03-18-Minutes-of-meeting-FINAL | Held via video |
| 2021 | January | HE Board | – | 2021-01-21-Minutes-of-meeting-FINAL | Held via video |
| – | |||||
| 2020 | November | – | HS1 | Minutes-of-AGM-12.11.20-FINAL | Fifth HS1 AGM via video |
| 2020 | October | HE Board | – | 2020-10-29-Minutes-of-meeting-Final | Held via video due to CV19 |
| 2020 | September | HE Board | HE | 2020-09-10 Minutes of meeting Final | Held via video due to CV19 |
| 2020 | June | HE Board | – | 2020-06-15-HE-Board-Minutes-FINAL | Held via video due to CV19 |
| 2020 | April | HE Board | – | HEBoardMeet20April2020-Final | Held via video due to CV19 |
| 2020 | January | HE Board | – | 2020-01-21-Minutes-of-meeting | |
| – | |||||
| 2019 | November | – | HS1 | Minutes-HS1-AGM-2019 | Fourth HS1 AGM |
| 2019 | October | HE Board | – | 2019-10-21-HE-Board-Minutes-FINAL | |
| 2019 | August | HE Board | – | 2019-08-20-HE-Board-Minutes-FINAL | |
| 2019 | August | – | HE | 2019-08-20-HE-AGM-Minutes-FINAL | |
| 2019 | June | HE Board | – | HE Board June2019 | |
| 2019 | March | HE Board | – | Minutes 19 Mar 2019 | |
| 2019 | February | HE Board | – | HE meeting notes 120219 | |
| – | |||||
| 2018 | December | HE Board | – | Minutes Dec 2018 | |
| 2018 | November | – | HS1 | Minutes-AGM HS1 2018 | Third HS1 AGM |
| 2018 | October | HE Board | – | Minutes 17.10.18 | |
| 2018 | August | HE Board | – | Minutes-mtg-2018-08-06.docx | |
| 2018 | July | HE Board | – | Minutes-mtg-2018-07-03.docx | |
| 2018 | July | – | HE | 2018-07-03-HE-AGM-Minutes.docx | |
| 2018 | March | HE Board | – | Minutes mtg 2018-03-13 | |
| 2018 | January | HE Board | – | Minutes mtg 2018-01-25 | |
| – | |||||
| 2017 | November | HE Board | – | Minutes mtg 2017-11-16 | |
| 2017 | November | – | HS1 | Minutes-AGM HS1 2017 | Second HS1 AGM |
| 2017 | April | HE Board | – | Minutes mtg 2017-04-11 | |
| 2017 | March | HE Board | – | Minutes mtg 2017-03-14 | |
| 2017 | March | – | HE | Annual General Meeting Minutes 2017 | |
| 2017 | January | HE Board | – | Minutes mtg 2017-01-10 | |
| – | |||||
| 2016 | November | HE Board | – | Minutes-mtg-2016-11-24.docx | |
| 2016 | November | – | HS1 | minutes-agm 2016 | First HS1 AGM |
| 2016 | October | HE Board | – | minutes-mtg-2016-10-11 | Redacted (ref. Pentair) |
| 2016 | February | HE Board | – | Minutes mtg 2016-02-09 | |
| 2016 | January | HE Board | – | Minutes mtg 2016-01-12 | |
| – | |||||
| 2015 | December | HE Board | – | Minutes mtg 2015-12-15 | |
| 2015 | August | HE Board | – | 2015-19-08 Board Meeting | |
| 2015 | June | HE Board | – | Minutes mtg 170615 gf | |
| 2015 | March | HE Board | – | Minutes mtg 100315 | |
| 2015 | February | HE Board | – | Minutes mtg 120215 | |
| 2015 | January | HE Board | – | Minutes mtg 2 140115 | First HE Board Meeting |
| 2015 | January | HE Formation | – | Minutes mtg 1 140115 | Incorporation Meeting |
Board Roles and Structure
Note: Harborough Energy is in the process of closing down as a limited company.
Harborough Energy Limited has a flexible approach to roles and structure. We do not have a Chair, Chief Executive, Financial Dir, etc – all our Directors are volunteers who share responsibilities and pool their skills.
The Harborough Solar One Limited roles have been allocated – primarily to meet our Community Benefit Society rules, to facilitate the AGMs and comply with the Community Shares handbook.
The following table may help you understand how we are structured overall and how the two organisations relate to each other (further details of our governance structure can be found in our ‘Roles and Responsibilities’ document):
Current Post Holders: |
HE Position (Role) |
HS1 Position *** (Role) |
| Peter Jones OBE | Director | ‘Director’ (Management Committee Member – Chair) |
| Darren Woodiwiss | Director | ‘Director’ (Management Committee Member – Data protection) |
| John Twidell | Director | ‘Director’ (Management Committee Member) |
| Carl Tiivas |
Director | ‘Director’ (Management Committee Member – Treasurer) |
| Stephen Rankine | Director | ‘Director’ (Management Committee Member) |
| Lesley / Sarah ** | Operational Support | Operational Support |
| Previous Post Holders: | ||
| Oliver Savage | Director | Management Committee Member (Secretary) |
| Judith Waddington | Director | Management Committee Member |
| Sharon Burke | Director | Management Committee Member |
| Neil Burke | Director | Management Committee Member (Secretary) |
| Gavin Fletcher | Director & Treasurer | Management Committee Member – Treasurer |
| David Robbins | Director | Management Committee Member (Data protection) |
Notes:
* Gavin and David are standing down during 2022
** Lesley and Sarah are from MyAdminSupport, a local company who are contracted by Harborough Energy on a part time basis to provide key day-to-day functions and operational support across the two organisations.
*** Directors – We refer to ‘Directors’ but HS1 is registered via the Financial Conduct Authority Mutuals Public Register rather than Companies House – who don’t display a register of HS1 directors. As stated in the www.uk.coop guidance “In a society, members have the right to appoint and dismiss directors and determine the affairs and rules of the society” – this is our “Board of Management” developed from the initial setup (Peter, Darren, David and Oliver). These roles are referred to in our Annual Accounts (produced for us by Master Accounting) and rotated/extended/approved at the AGMs.